Configuring Outlook

"Outlook 2003 provides an integrated solution for managing and organizing e-mail messages, schedules, tasks, notes, contacts, and other information. Outlook 2003 delivers innovations you can use to manage your communications, organize your work, and work better with others - all from one place." -- http://www.microsoft.com/office/outlook/prodinfo/overview.mspx

Outlook runs on Windows and some versions of Mac OS. It can be purchased as part of the Microsoft Office Suite.

The following is a step by step guide, complete with pretty pictures, to setting up Outlook to read your Brown CS email remotely using IMAP and send mail remotely using our SMTP server.

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Step 0

In a shell on a departmental linux machine when logged in as yourself run /usr/local/bin/sslpasswd. At the "YP password:" prompt enter the password you use to login to a departmental linux machine. At the "New password:" prompt enter the password you that you will use to read and send mail remotely. Remember this password.

Step 0.5

(Only if using a remote system, i.e., a Windows machine that is not a departmental machine) Using Internet Explorer, visit the Brown CS Certificates page and follow the instructions for Internet Explorer.

Step 1

Install Microsoft Office, in particular Outlook, if needed.

Step 2

Launch Outlook. If Outlook has not been configured before the Account Wizard should now pop up.

If the Account Wizard does not pop up then from the "Tools" menu at the top select "E-mail Accounts...". The Account Wizard should now pop up.

Step 3

Select "Add a new e-mail account" (it should actually be selected by default). Click the "Next>" button.

Step 4

Under "Server Type" select "IMAP" Click the "Next>" button.

Step 5

In the text box next to "Your Name:" type your name, you should know what this is. In the text box next to "E-mail Address:" type login@cs.brown.edu. In this case the user's login is jdoe so his email is jdoe@cs.brown.edu.

In the text box next to "Incoming mail server (IMAP):" type imaps.cs.brown.edu. In the text box next to "Outgoing mail server (SMTP):" type smtps.cs.brown.edu.

In the text box next to "User Name:" type your login. Click the "More Settings ..." button.

Step 6

A new window titled "Internet Email Settings" should pop up. Under Mail Account type whatever you would like this account to be called. In case you are not feeling particularly creative you can call the account "Brown CS Email Account". Click the "Outgoing Server" tab.

Step 7

Do not check the box "My outgoing server (SMTP) requires authentication". Click the "Advanced" tab.

Step 8

Under both "Incoming server (IMAP)" and "Outgoing server (SMTP)" check "This server requires an encrypted connection (SSL)". In the text box next to "Outgoing sever (SMTP):" type "465". If you experience difficulty sending mail it is possible that changing the port to 25 may work, but in general many ISPs block traffic on this port.

Make sure that the text box next to "Root folder path" is blank. Click the "Ok" button.
To access these settings once Outlook is configured, do Tools, Account Settings, click the E-mail Account in question and click Change. Then click More Settings.

Outlook 2003

Outlook 2007

Step 9

A window prompting for your password should now pop up. Enter your ssl password which you setup by running /usr/local/bin/sslpasswd on a departmental linux machine. Click the "Ok" button.

Step 10

Congtratulations! You have set up remote IMAP and SMTP. Click the "Finish" button.

Step 11

After your account has been created, right-click the account name in the left-hand pane and choose IMAP Folders. If you wish to show all the folders in the mail directory (and, unless you know otherwise, you probably do), uncheck "When displaying hierarchy in Outlook, show only subscribed folders.". Click OK.